This position is in the Aerospace Systems Research Institute (ASRI). The incumbent will be required to carry out administrative duties such as procurement, including assisting in sourcing goods/services, preparation of purchase requisitions and documentation, obtaining quotations and following up with suppliers. S/he will assist in the compilation, monitoring and updating of budgets, asset monitoring, processing and filing of invoices for audit purposes, attending to cost recovery for eg. telephone, fax, photocopy charges, use of vehicles, implements, equipment, externally funded travel etc. S/he will also generate monthly cost centre reports, tracking expenditure against project deliverables, preparing purchase requisitions, liaising with School, College and Research Financial Services personnel, arranging bursary payments, reconciling credit card purchases, and ensuring that ASRI financial reports are generated on time. S/he will assist in the production of grant applications, loading research contracts on the University legal system, submitting research update reports and reporting on research outputs Further s/he will be expected to manage the ASRI office by scheduling and coordinating ASRI stakeholder engagements eg. meetings and STEM events, liaising with the buying office, liaising with the academic administrators in the School of Engineering, finance divisions and suppliers of goods and services, maintaining a comprehensive filing system of all financial documentation and operational correspondence, undertaking organizational duties associated with ASRI functions including agenda preparation, minute taking, catering, and coordinating travel arrangements and flight reservations