Senior Administrative Officer
Listing reference: ukzn_000194
Listing status: Closed
Apply by: 31 October 2023
Position summary
Industry: Education & Training
Job category: Administration
Location: Durban
Contract: Permanent
Remuneration: Market Related
EE position: Yes
Introduction
The Application and Information Office wishes to appoint a motivated Senior Administration Officer.
The Incumbent assists with the management and development of a University-wide multi-input, multilevel, students' application system. Contributing to a seamless AAR process by coordinating application activities between applicants, UKZN and the external stakeholders, especially CAO.
Job description
The key responsibilities of the incumbent include;
- Managing CAO application Process; daily uploads from CAO, correction of errors, maintaining conversion ITS/CAO conversion table, opening and registration of new users. liaison with CAO, IS-support, ITS and all users, trouble shooting on CAO and ITS.
- Maintain tables in ITS database (high schools, quantiles and postal codes),
- Provide support to users University-wide by running reports, list set up letters on lcomms and send out Welcome letters from CAO, ITS and SMS. Creating system letter on ITS. Financial control: purchasing of Office supplies, refunds, liaison with cashiers and student fees, signatures of student fees and refunds, CAO/ITS application fee reconciliation.
- Staff training on IT'S and CAO systems (data capturing, ITS and SMS letters (updating and printing). Assists with training and supervision of temporary staff.
- Staff Commissioner of Oath.
Minimum requirements
• Grade 12 (Matric)
• A relevant 3-year degree or diploma
• 3 years' Experience Applications System (ITS)
• Knowledge of University Structures
• Experience in Staff Supervision and Training
• Experience in CAO Application System
• Proficiency in MS word, Microsoft Outlook and MS Excel operation
The University of KwaZulu-Natal (UKZN) is committed to meeting the objectives of Employment Equity to improve representivity within the Institution. Preference will be given to applicants from designated groups in accordance with our Employment Equity Plan.
- Please do not send us copies of your degree and other certificates. We will request certified copies if you are short listed for interview.
- Please read the advertisement carefully. We do not consider applicants who do not meet the minimum requirements.
- The University is committed to Employment Equity.
- The University reserves the right not to fill a vacancy.
- Should you not hear from us within six weeks of the closing date, please assume you are unsuccessful
- Please familiarise yourself with the University’s Section 18 Notice regarding the processing of your Personal Information.
