Campus Facilities ManagerX3 (Howard College, Westville & Edgewood) Readvertisement

Listing reference: ukzn_000243
Listing status: Under Review
Apply by: 16 February 2024
Position summary
Industry: Education & Training
Job category: Administration
Location: Kwazulu Natal
Contract: Permanent
Remuneration: Market Related
EE position: Yes
The Campus Facilities Manager will manage all facilities management functions on the campus. To provide leadership for Campus Operations. The incumbent's primary areas of focus would be operational efficiency, cost-effectiveness, resource planning and utilization, space management and utilization, cleaning and cartage, garden and grounds, registry, property and contract management. Regularly carry out inspections on campus to ensure quality of services being provided. The focus areas will be supported by sound strategy, policy and procedures, and financial management. Compliance with building and environmental regulations, health and safety standards and regulations. Implementation of sustainability projects and programs.
Job description

Key Responsibilities:
1.    Staff Leadership and Co-ordination
·      Provides leadership and direction to the Campus Team
·      Ensures that there is clear focus and co-ordination of all activities; and that there are clearly communicated performance standards and objectives.
·      Ensures an integrated and cohesive approach to all activities through effective teamwork.
·      Sets standards for individual and overall performance and takes steps to ensure the campus operates with a high performing and effective team.
·      Monitors and provides regular feedback on individual performance and takes appropriate action where necessary.
·      Assist with Developing Policies and setting Standard Operating Procedures (SOP’s) for all functions in the units/sections for all campuses.
2.    Budget and Financial Management
·      Compiles and recommends sectional unit/sectional budgets for approval by Director
·      Conducts resource planning for operational and capital expenditure
·      Monitors costs and takes remedial action where any deviations occur
·      Makes recommendations for unforeseen expenditure to Director for approval purposes
·      Authorizes expenditure up to prescribed limits
·      Develop specifications for projects (when required), SLAs and participate in the procurement processes
3.    Operational Efficiency and Effectiveness
·      Develops, implements and monitors department's strategic and operational plans
·      Plans, directs and controls all facilities and registry operations and functions
·      Carries out regular inspections of all buildings on campus, including residences and ensures that defects identified are resolved or included in future maintenance plans.
·      Plans for long-term facilities upgrade and infrastructure needs
·      Implements effective asset management
·      Monitors and evaluates the department's performance/service in terms of:
  • cost saving targets.
  • customer satisfaction and service levels
  • budget performance
  • recoveries
  • quality
  • adherence to standard operating procedures
  • resource allocation
·      Establishes effective reporting and monitoring tools
·      Contributes to the establishment of sustainability projects and implements them within the cluster operations
·      Submits regular reports to Director on services rendered, budgets, operational issues and expenditure and staffing
·      Monitors trends and benchmarks within Facilities environment against other tertiary institutions and makes recommendations to Director
·      Manage all non-commercial spaces
·      Develops and manages business continuity initiatives
·      Develops and manages risk registers
4.    Contract Management
·      Monitors SLAs, stakeholder relationships and contracts
·      Define and monitor the provision of customer service
·      Performs regular service reviews to ensure compliance to standard operating procedures
·      Evaluates tender documents and participates in the selection of service providers
·      Sets SLA's and ensures that Contractor work is carried out in terms of client requirements and SLA
·      Facilitates project management of all projects
5.    Safety, Energy and Environment Management
·      Compliance with buildings and environmental regulations, health and safety standards and regulations.
·      Ensures that there is adherence with sustainability program initiatives
·      Ensures there is adherence to Energy and Environmental Management Policy
·      Researches and makes informed decisions/recommendations on sustainability measures and compliance issues.

Minimum requirements

Education and Experience:
·      Matric plus 3-year technical qualification in Facilities Management/Built Environment
·      10 years' experience, of which 3 years should be at management level
Knowledge required:
·      OHSA
·      Contract Management
·      Procurement/Tender process
·      Financial Management
·      Reporting
·      Computer Literacy
·      Business and Financial Knowledge
·      Building regulations
·      Project management
Applicants who have previously applied for this post need not reapply

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